Organizing a school, church, or company arraial (the outdoor festival of Festa Junina — Brazil's beloved June folk celebration) involves juggling many things at once: inviting hundreds of people, listing the food stalls, selling tokens, running raffles, managing Pix payments for each stall, and then collecting photos to share afterward. Anyone who has tried to do all this on paper or through WhatsApp knows how quickly it turns into chaos — lost messages, entrance queues, wrong change.
QR Codes solve most of that confusion. With a code printed on a bunting flag, a badge, or stuck to a stall, visitors can access the invitation, the menu, buy tokens, pay via Pix, and check raffle results — all from their phones, without depending on anyone from the organizing team. Below is a practical guide for setting up the whole scheme from start to finish.
🎪 What to put behind the QR Code
🎫 Invitation with RSVP
Create an event page with the date, location, attractions, and a confirmation button. Whoever scans the QR confirms their attendance right there.
This eliminates the manual spreadsheet and gives you a real headcount before the day of the event.
See how to build this flow in the QR Code for events with RSVP guide.
🍢 Stall menu
List all the stalls with name, items sold, and prices. Place a different QR at each stall — or a general QR at the entrance with navigation anchors for each section.
Visitors check the menu before joining the queue. Fewer questions for the attendant, more sales.
💰 Token purchases and Pix without queues
This is the point that most relieves operations. Instead of a queue at a central cash register, each stall has its own Pix QR. The visitor scans, pays the exact amount, and shows the screen to the attendant.
It works even better when combined with a digital token: the QR leads to a page where the visitor selects the quantity of tokens and pays via Pix. Learn the details in the article how Pix QR Codes work.
🎟️ Raffle and draw
Sell raffle numbers via the page linked to the QR. The participant chooses a number, pays via Pix, and receives confirmation by e-mail or WhatsApp.
At draw time, access the list on the same page. Total transparency, no paper to lose.
Practical details in the article QR Code for raffles and draws.
📸 Photos and event memories
After the arraial, swap the QR destination to a photo album or shared gallery. The same bunting flags and posters already distributed start working as promotion for the next event.
🔗 The link-in-bio combo for the arraial
If the event has an official Instagram or WhatsApp, a link-in-bio brings everything together on one page: invitation, schedule, menu, raffle, and gallery. The QR Code points to that link.
This way you can change any information without reprinting anything. See how to set it up in the complete link-in-bio guide and also see how to use it in the QR Code in Instagram Stories.
🔄 Why use a dynamic QR Code
A static QR Code records the URL at the time of printing. If you change anything — time, menu, Pix link — you need to reprint everything.
A dynamic QR Code lets you change the destination at any time, without changing the printed code. This is essential for Festa Junina because:
- A performance time may change at the last minute.
- You discover you need one more Pix QR at the kebab stall.
- After the event, the same QR becomes a photo gallery.
You can also see how many times each code was scanned — useful for knowing which stalls had the most traffic.
📍 Where to place QR Codes at the arraial
| Location | What the QR opens |
|---|---|
| Printed / digital invitation | Event page with RSVP |
| Entrance gate | Day's schedule + general menu |
| Each stall table | Stall menu + Pix |
| Team badge | Contact / emergency link |
| Themed bunting flags | Event link-in-bio |
| Raffle table | Number purchase + rules |
The more contact points, the less overload for the team.
❌ Common mistakes
❌ QR Code too small to scan
The recommended minimum is 3 × 3 cm for print. On bunting flags or posters, use 5 cm or more. Always test before printing in large quantities.
❌ Destination that doesn't open well on mobile
The linked page must be responsive. Avoid links to Google Sheets or Word documents — they open poorly and drive visitors away.
❌ Stall Pix without identification
If multiple stalls use the same Pix, it becomes impossible to reconcile the cash register at the end. Each stall must have its own Pix QR or a unique description in the payment message.
❌ Static QR with outdated information
As mentioned, wrong information on the day of the event creates confusion and loses sales. Always use a dynamic QR so you can correct in real time.
❌ No testing before the event
Scan each code with at least three different phones (Android and iPhone) the week before. Confirm the link opens quickly and that Pix loads without errors.
Summary
- Map what you need — invitation, RSVP, menu, tokens, Pix, raffle, photos.
- Create a page per function or a link-in-bio that centralizes everything.
- Generate dynamic QR Codes for each point: entrance, stalls, raffle.
- Print at the right size — minimum 3 cm, test before mass printing.
- Distribute in invitations, bunting flags, posters, badges, and tables.
- Monitor in real time the scans and fix any broken link on the same day.
- After the event, redirect the QRs to the photo album or next year's edition.
Create your arraial QR Code — generate, customize, and track scans in real time, without reprinting anything.
Want to set up the event page with integrated RSVP? Go to /en/qr-code-event-page-rsvp and configure it in minutes.
